The Constitution & Bylaws
Of The Langham Endodontic Study Group
Name
The name of the group shall be “The Langham Endodontic Study Group”.
Objectives
To meet the continuing educational needs in the field of Endodontology of Postgraduates with MSc. (Endodontics) and Practitioners with Practices limited to Endodontics.
Membership
Classes of Membership
MSc. or MClinDent postgraduate degree in Endodontics (or completion of an equivalent national training programme in Endodontics) and/or Practitioner with practice limited to Endodontics.
Postgraduate practitioner undertaking study leading to an MSc or MClinDent postgraduate degree in Endodontics.
Practitioners working within academia who can demonstrate notable involvement (clinical, teaching and/or research) in the field of Endodontics.
Officers
The Executive
The Executive shall be responsible for:
- Chairing meetings
- Inviting speakers
The Secretariat
Responsibilities include:
- Membership
- Newsletter
- Administration
- Meetings
- Sponsorship
- Social activities
- Finance
The Initial Executive
The initial executive shall consist of five members and remain in office until at least May 2001. A sixth executive officer shall be elected in May 2000. A Senior Executive Officer shall be elected by the executive.
Executive Membership
Executive membership shall be for a maximum of six years. The Senior Executive Officer shall be responsible for chairing meetings and inviting speakers. At the end of this year the Senior Executive Officer shall retire from the Executive.
Election to the Executive
Nomination for the vacant position should be made from the membership to the Secretariat, at least four weeks prior to the AGM. If there is more than one applicant a secret ballot shall be taken at the AGM.
Postgraduate Representative
Nominations will be accepted annually from 2023 for the position of ‘Postgraduate Representative’ on the council of officers. The nominee must be a Postgraduate student member and will not carry any voting rights in accordance with the LESG constitution. The term will last for one year due to the nature of training programmes.
Nominations must be received at least four weeks prior to the AGM. If there is more than one applicant, a secret ballot shall be taken at the AGM.
The role of the postgraduate representative is to liaise with postgraduate student members of the group to facilitate communication with the executive committee. The representative should also liaise with post-graduate representatives of UK-based postgraduate training programmes to promote the LESG. They will be allowed to attend the AGM and other committee meetings throughout the year, but will not carry voting rights, in accordance with the LESG constitution.
The Accounts
The accounts will be prepared by independent accountants as designated by the Executive.
Meetings
(minimum)
Meeting
AGM & EGM
Extra-Ordinary General Meetings may be called by the Executive but may also be requested by three members if they notify the Secretariat. The membership should be notified at least 8 weeks before an Extra-Ordinary General Meeting.
Proposals submitted for consideration at the Annual General Meeting must be seconded and be received by the Secretariat eight weeks prior to that meeting. Any such proposals shall be announced on the agenda under Any Other Business and shall be circulated to the members.
Order of Business
Order of business shall be decided upon by the Executive.
Changes in Constitution
Any proposed change in the Constitution and Bye-Laws of the group shall be submitted in writing to the Secretariat. The Executive shall send written notices to members stating the proposed change to be submitted to either the Annual General Meeting or if the Executive deem it advisable to an Extra-Ordinary General Meeting called for the purpose.
A majority of those present and voting is required to effect a change in the Constitution and Bye-Laws. All such notices shall be sent out not less than four weeks before the meeting at which the proposed change is to be submitted to the members.
Subscriptions
Determination of Rate
The executive will recommend the subscription rate.
Joining Mid-Year
This will be payable pro rata by cheque or standing order until the next financial year beginning in May.
Dealing with Arrears
Any member who does not pay their subscription will automatically cease to be a member and will forfeit their right to attend meetings. Membership may be re-instated on payment of arrears.
Trustees
Trustees shall be the members of the Executive.
Cessation of Activity
Upon the dissolution of the society any assets remaining after payments of all debts and liabilities shall be transferred to some other institution or institutions having objectives similar to the study group.
Expulsion
The study group may expel any member against whom charges of conduct or practice prejudicial to the interest of the study group may be deemed proven by the executive. The report of such conduct shall be presented at the Annual General Meeting or any meetings at which a majority vote of members present shall be necessary to expel a member.